10 Business Voicemail Greeting Scripts You Can Copy and Use Today

Looking for efficient and informative business voicemail greeting scripts? Check out these 10 examples and find one that fits your business needs.

Why do business voicemail greeting scripts make folks feel awkward? There’s something unnatural about having a conversation with yourself as you record a greeting message for the first (or hundred and first time). Rather than waste time recording, playing back, then re-recording your business voicemail greeting, pick a script to follow. Create a script that will work with your company’s style and structure. Here are 10 business voicemail greeting scripts you can copy and use today.

General business voicemail greeting

1. Short and sweet

Hello, you’ve reached the office of [company name]. We’re unable to take your call right now. Please leave your name, phone number, and a brief message and one of our team members will return your call as soon as possible. Thanks, and have a great day.

2. Simple with a focus on connection

You have reached [company name]. Our team is unavailable at the moment but eager to connect with you. Please leave your name and contact information and we’ll get back to you soon. Thank you for reaching out.

3. Clear information and expectations

Hello, you’ve reached [company name]. Our business hours are [days of the week] [business hours] [time zone]. We’re unable to take your call right now. Please leave your name, contact information, and a brief message and we’ll get back to you within one business day. Thank you.

4. Specific department with additional email prompt

You have reached the [department name] department at [company name]. Please leave your name and phone number and one of our team members will return your call. If you’d prefer to send an email, reach us at [email or web link]. Thanks, and have a great day!

Individual business voicemail greeting 

5. Simple format for individual

Hi, you have reached the voicemail for [name of staff member]. I’m/They’re currently away from my/their desk. Please leave your name and phone number and I/they will get back to you as soon as possible.

6.  Individual with instructions if urgent

Hello, this is the voicemail for [name of staff member]. I’m away from my desk but you can leave a message and I’ll get back to you shortly. If this is an urgent matter, please dial our main number at [office phone number] to speak with another colleague. Thank you and have a good day.

7. Individual with team expectations

Hello, you’ve reached [name of staff member]. I’m unable to take your call at the moment. Please leave your name, phone number, and a brief message and either I or one of my colleagues will get back to you soon. Thank you.

Out of office business voicemail greeting

8. Vacation

Hello, you’ve reached the voicemail for [staff member name]. I’m/They’re on vacation and will return to the office on [return date]. If this is an urgent matter, please call our main phone number at [office phone number]. Otherwise, I/They will get back to you when I/They return. 

9. Family/medical leave

Hi, you’ve reached [staff member name]. I’m/They’re currently out on leave. Please connect with [other staff member name] who is filling in while I’m/[staff member] is out. Their number is [other staff member’s number]. Thanks.

10. Out of office

Hello, you’ve reached the voicemail for [staff member name]. I’m/They’re out of the office and will return on [return date]. If you need to reach someone before then, please call our main office line at [office phone number].

Or if the return date is unknown…

Hello, you’ve reached the voicemail for [staff member name]. I’m/They’re out of the office. If you need to reach someone before I/They return, please call our main office line at [office phone number]. Thank you and have a great day.

Every business voicemail greeting should be tailored to fit your needs. The examples above can easily be modified and tweaked to align with your office. It is a good practice to have consistency among greetings so providing a template for your team members is helpful.

Reduce the amount of time you and your team spend on the phone (and fretting about your business voicemail greeting) by working with HBW Leads. Their insurance and technology experts will deliver exclusive, double-verified leads to help grow your business.